ADMINISTRATIVE CLERK VACANCY – MONTANA
📍 Location: Montana, Pretoria (Gauteng)
🏢 Company: Voltex (Pty) Ltd
📌 Position: Administrative Clerk
📂 Department: Branch Administration
📊 Reporting To: Branch Manager
📢 Job Type: Permanent
💼 Purpose: Office administration and operational support
POSITION OVERVIEW
- Opportunity for an Administrative Clerk at Voltex Montana branch
- Responsible for ensuring smooth daily office operations
- Supports various administrative, financial, and clerical functions
- Works closely with management, creditors, and internal departments
- Ensures accurate record keeping and efficient communication
MINIMUM REQUIREMENTS
- ✔ Matric certificate (essential)
- ✔ Previous administration experience (essential)
- ✔ Computer literacy (MS Office and office software packages)
- ✔ Strong attention to detail and accuracy
- ✔ Good communication skills
- ✔ Ability to work under pressure and meet deadlines
ADVANTAGEOUS REQUIREMENTS
- ⭐ Experience in creditors and/or debtors administration
- ⭐ Previous exposure to financial record keeping
- ⭐ Experience in a retail or warehouse environment
KEY RESPONSIBILITIES
- Assist with preparation and processing of credit notes
- Maintain up-to-date records of Proof of Delivery (PODs)
- Prepare, check, and send unmatched reports to creditors
- Investigate late or unscanned POD issues
- Ensure financial records are accurately maintained
- Follow proper sequential filing systems for all documents
- Answer telephone calls and take messages professionally
- Handle incoming mail and assist at reception when required
- Attend management and sales meetings and record minutes
- Monitor stationery stock levels and reorder supplies when needed
- Arrange courier or driver dispatch for packages
- Assist management and departments with general admin tasks
- Ensure documentation is properly filed and accessible
- Support smooth communication between departments
ADMINISTRATIVE DUTIES
- Maintain accurate filing and record systems
- Ensure all documentation is processed correctly and timeously
- Support financial admin processes (creditors and POD tracking)
- Assist with reconciliation of delivery and payment records
- Ensure compliance with internal procedures and reporting systems
- Handle confidential information responsibly
SKILLS REQUIRED
- Strong organisational and planning skills
- Excellent attention to detail and accuracy
- Good time management and multitasking ability
- Strong written and verbal communication skills
- Ability to work independently and within a team
- Problem-solving and basic analytical skills
- Professional telephone and office etiquette
- Ability to handle confidential information
- Strong computer and MS Office skills
WORK ENVIRONMENT RESPONSIBILITIES
- Support smooth day-to-day office operations
- Assist different departments when required
- Maintain professional behaviour at all times
- Ensure efficient communication within the branch
- Help maintain a structured and organised office environment
BENEFITS
- Market-related salary
- Medical aid
- Retirement fund
- Training and employee development opportunities
- Exposure to diverse administrative tasks and career growth
ADDITIONAL INFORMATION
- Voltex (Pty) Ltd is an equal opportunity employer
- Employment Equity policies apply
- Company reserves the right to close applications at any time
- Only shortlisted candidates will be contacted
- Ideal for candidates seeking growth in administration and office support
👉 This role is suitable for a highly organised individual with strong admin skills and a passion for office efficiency and accuracy.