SAPS Administration Clerk Vacancies 2025 – X15 Posts (Apply Now)
The South African Police Service (SAPS) has announced new opportunities for individuals interested in administrative roles within the organisation. Fifteen (15) Administration Clerk positions are currently available in the Case Management Sub-Section at the Forensic Science Laboratory in Mayville, KwaZulu-Natal. These roles form an essential part of the laboratory’s operations, supporting case handling, document management and communication processes.
This detailed guide provides an overview of the job requirements, duties, salary information and step-by-step instructions on how to apply before the closing date.
Job Overview
- Organisation: South African Police Service (SAPS)
- Position: Administration Clerk
- Sub-Section: Case Management
- Location: Forensic Science Laboratory, Mayville (KwaZulu-Natal)
- Number of Posts: 15
- Salary: R228 321 per annum (Level 05)
- Closing Date: 12 December 2025 at 16:00
These vacancies offer an excellent opportunity for individuals seeking stable employment in public service while contributing to the crucial work of forensic investigations in South Africa.
Minimum Requirements
Applicants must meet the following criteria to be considered:
- A Senior Certificate (Grade 12) or National Certificate (Vocational) at NQF Level 4, recorded on the National Learner Record Database.
- Competency in computer literacy, including basic office software applications.
- Strong interpersonal communication, both written and verbal, to interact professionally with colleagues and clients.
- Good organisational skills, attention to detail and the ability to manage multiple tasks in a busy environment.
These requirements ensure that candidates possess the necessary foundational skills to perform administrative duties accurately and efficiently.
Core Duties and Responsibilities
The Administration Clerk will work within the Case Management Sub-Section, supporting the forensic laboratory through various administrative functions. Key responsibilities include:
1. Case Reception and Registration
The clerk will receive incoming cases, ensure all documentation is complete and capture case information accurately into the system. Proper registration is essential for the traceability and processing of forensic evidence.
2. Case Allocation
After registration, cases must be allocated to analysts in line with quality control procedures. This ensures a streamlined workflow and helps the laboratory meet performance targets.
3. Exhibit Handling
The role includes receiving and dispatching exhibits or dockets securely. Proper handling maintains the integrity of evidence and supports reliable forensic outcomes.
4. Client Service
The clerk will assist walk-in clients and stakeholders by responding to inquiries, providing updates and ensuring professional, helpful communication at all times.
5. Document Scanning and Reporting
Scanning of case reports, maintaining documentation and retrieving digital files when needed form part of daily administrative operations.
6. Offsite Archiving and Dispatch Preparation
The position includes preparing cases for dispatch and assisting with archiving functions. This supports long-term storage and retrieval of forensic case information.
7. Compliance with Quality and Safety Standards
The clerk must follow established quality management policies and health and safety guidelines within the laboratory environment, contributing to the safe handling of sensitive materials.
Application Process: Step-by-Step Guide
Step 1: Obtain the Official Z83 Application Form
All applicants must complete the latest approved Z83 Form (2021 version). The form is available on government vacancy platforms or at public service points.
Step 2: Prepare Supporting Documents
Submit the following with your application:
- A detailed and updated Curriculum Vitae (CV)
- Certified copies of educational qualifications
- Certified proof of identity
Shortlisted candidates may be required to present original documents during verification.
Step 3: Submit the Application
Applications may be posted, hand-delivered or emailed.
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When submitting by post, ensure that the envelope is clearly marked with the correct reference information.
Step 4: Include the Correct Reference Number
All applications must include the specific reference number:
FS 02/2025
Incorrect or incomplete applications may be disqualified.
Important Notes
- Only shortlisted candidates will be contacted for further steps in the recruitment process.
- The South African Police Service reserves the right to verify qualifications and conduct background checks.
- Applications submitted late or without proper documentation will not be considered.