🚨 TRANSNET JOB OPPORTUNITY 🚨
LEASING ADMINISTRATOR
📍 Location: Empangeni / Richards Bay, KwaZulu-Natal
🏢 Operating Division: Transnet Property
📌 Department: Leasing Management – KZN Region
💼 Employment Type: Non-Permanent
📊 Grade: H1X
🔖 Reference: req5529
📅 Posted: 15 September 2026
⏰ Closing Date: 21 September 2026
📋 POSITION PURPOSE
Transnet is looking for a Leasing Administrator to provide administrative support within the Leasing Management department.
The successful candidate will be responsible for preparing and managing lease documentation, handling correspondence, maintaining tenant records and assisting with various leasing-related administrative functions.
📝 KEY RESPONSIBILITIES
The successful candidate will be responsible for:
- Finalising lease documentation according to required standards.
- Drafting lease agreements, special clauses and replacement pages.
- Highlighting amendments and obtaining the necessary approvals.
- Checking signed leases and supporting documents for accuracy and legal compliance.
- Maintaining updated unsigned lease reports and recording relevant notes against contracts.
- Forwarding original lease agreements to Head Office for safe keeping.
- Maintaining copies of lease agreements in tenant files.
- Advising the Finance Department of new contracts for billing purposes.
- Responding to internal and external queries relating to lease documentation.
- Handling residential tenant queries and annual renewal documentation.
- Ensuring tenant files are properly updated and maintained.
- Preparing submissions for new and renewed leases.
- Preparing submissions for approval relating to the demolition of buildings.
- Maintaining personal information in accordance with POPIA requirements.
- Updating lease renewals on SAP when required.
- Ensuring original lease documentation is correctly lodged in the legal control register.
- Communicating with municipalities regarding rates, taxes, water and electricity matters relating to leased properties.
- Reconciling rates and taxes accounts for affected leases.
- Preparing debit and credit forms relating to amounts due by or to tenants.
- Preparing deposit refund forms for approval.
- Providing information to the Legal Department on legal matters where required.
- Following up with the Legal Department regarding cases involving tenant evictions.
- Assisting with the termination of leases according to approved processes.
- Assisting Leasing Consultants with pre-billing versus SAP reports, exception reports, lease registers and annual budget inputs.
- Performing other administrative duties as required.
🎓 MINIMUM REQUIREMENTS
Qualification:
- Grade 12 / Matric (NQF Level 4) OR
- Senior Higher Certificate (NQF Level 5)
Experience:
- Minimum 3 years’ relevant experience.
💻 SKILLS & COMPETENCIES
Applicants should demonstrate:
- Strong administrative and organisational skills.
- Digital literacy and data management abilities.
- Planning and execution skills.
- Good judgement and decision-making.
- Customer-focused approach.
- Time management and self-discipline.
- Accountability and results-driven behaviour.
- Strong interpersonal and communication skills.
- Ability to work under pressure.
- Adaptability and resilience.
- Ethical conduct and integrity.
- Risk management and governance awareness.
- Learning orientation.
- Operational execution.
- Technical credibility.
- Ability to maintain accurate records and reports.
- Ability to work effectively as part of a team.
⚠️ IMPORTANT INFORMATION
Preference will be given to suitably qualified applicants who are members of designated groups in line with Transnet’s Employment Equity Plan and targets.
If you have not heard from Transnet within 90 days, please consider your application unsuccessful.
🚨 JOB SEEKERS BEWARE OF SCAMS!
Transnet does not ask job seekers to pay a fee when applying for employment.
If anyone requests money from you in exchange for a Transnet job opportunity, treat it as fraudulent and report it through the appropriate Transnet anti-fraud channels.
📌 Reference: req5529
📅 Closing Date: 21 September 2026
👉 Interested and meet the requirements? Apply before the closing date and share this opportunity with someone who may qualify!