Van Sheet Clerk – RCL Foods
Vacancy Overview
Company: RCL Foods
Position: Van Sheet Clerk
Reference Number: RCL260908-4
Function: Finance
Employment Type: Permanent
Location: Durban, KwaZulu-Natal, South Africa
Reports To: Commercial Financial Manager
Closing Date: 22 September 2026
About RCL Foods
RCL Foods is a well-established South African food manufacturer behind some of the country’s most-loved brands, including Yum Yum, Nola, Ouma Rusks and Selati. The company’s purpose, “WE GROW WHAT MATTERS,” reflects its commitment to creating meaningful value for its customers, employees and communities.
RCL Foods is currently looking for a driven, highly energised and analytical Van Sheet Clerk to join its Baking business unit in Durban.
The successful candidate will play an important role in the Finance and debtors administration function, ensuring the accurate processing, administration and balancing of proof of deliveries (PODs), credit notes, 3C and 4C capturing, invoices and claims.
This is a permanent position based in Durban, making it particularly suitable for candidates in KwaZulu-Natal.
Job Purpose
The Van Sheet Clerk will be responsible for maintaining accurate and up-to-date financial and delivery documentation. The role requires strong attention to detail, numerical accuracy and the ability to follow up on outstanding documentation with drivers, Dispatch and other relevant teams.
The successful candidate will ensure that invoices, claims and PODs are properly matched and balanced, discrepancies are investigated, and required information is captured within the relevant systems.
Minimum Requirements
Education
- Matric / Grade 12.
Experience
- 2–3 years’ administration and debtors experience.
The ideal candidate should be comfortable working with financial documentation, administrative systems and high volumes of information.
Key Duties and Responsibilities
Debtors and Administration
The Van Sheet Clerk will be responsible for a range of daily administration and debtors-related activities, including:
- Scan all claims onto QDocs and save the information in the appropriate QDocs inbox.
- Check outstanding PODs on the QDocs expectation report.
- Follow up with relevant drivers and the Dispatch team regarding outstanding PODs.
- Send the outstanding POD report to the Dispatch team daily.
- Escalate PODs older than three days to the Distribution Manager and General Manager.
- Ensure the QDocs inbox is cleared by matching claims with the relevant credit note number before starting the current day’s processing.
- Ensure all invoices, claims and PODs balance daily.
- Match quantities between supporting documents and investigate and follow up on any variances.
- Complete all previous-day POD processing by 11:00 the following morning.
- Assist with processing sales orders when required.
- Immediately report pricing differences to the relevant responsible person and Van Sheet Supervisor.
- Capture all credit notes daily and reconcile them with supporting documentation.
- Ensure generated credit notes are attached to the relevant claims.
- Ensure all 3C and 4C credit notes captured on JDE agree with the physical slips.
- Assist with other cash office duties as required.
- Perform ad hoc administrative duties resulting from operational changes.
Key Skills and Attributes
The role requires an individual who is highly organised, accurate, analytical and deadline-driven. Attention to detail is essential because the position involves matching multiple documents, identifying discrepancies and ensuring financial information is correctly processed.
The successful candidate should also have:
- Strong administrative skills.
- Good numerical ability.
- Excellent attention to detail.
- The ability to identify and investigate discrepancies.
- Good communication and follow-up skills.
- The ability to work with multiple teams, including Drivers and Dispatch.
- The ability to work under time pressure and meet strict daily deadlines.
- A proactive approach to outstanding tasks.
- Good teamwork and interpersonal skills.
- The ability to maintain accurate records and documentation.
Employment Details
Company: RCL Foods
Business Unit: Baking
Department/Function: Finance
Position: Van Sheet Clerk
Reference: RCL260908-4
Location: Durban, KwaZulu-Natal
Employment Type: Permanent
Qualification: Matric
Experience: 2–3 years’ administration and debtors experience
Salary: Not specified
Reports To: Commercial Financial Manager
Closing Date: 22 September 2026
Application Information
Interested candidates who meet the minimum requirements should apply through the relevant RCL Foods recruitment process before the closing date.
Applicants should ensure that their CV clearly reflects their Matric qualification, administration experience and debtors experience, together with any relevant experience working with financial documentation, PODs, claims, invoices, credit notes or administrative systems.
Closing Date: 22 September 2026
Apply early to avoid missing this permanent opportunity with RCL Foods in Durban.