Fleet Administrator – Durban
Company: Shoprite
Job Title: Fleet Administrator
Reference Number: SHO260824-3
Location: Durban, KwaZulu-Natal, South Africa
Employment Type: Full Time
Job Category: Transportation
Closing Date: 30 August 2026
Job Overview
An exciting opportunity is available for a Fleet Administrator in Durban. The role is focused on providing efficient administrative and coordination support to the company’s vehicle fleet, helping ensure that fleet operations run smoothly, accurately and in line with business requirements.
The successful candidate will be responsible for maintaining accurate fleet records, coordinating vehicle-related processes, responding to fleet queries and supporting various administrative activities. This position is ideal for an experienced administrator who is highly organised, detail-oriented and comfortable working with systems, reports and multiple stakeholders.
The Fleet Administrator will act as an important point of contact for fleet-related queries and will assist with matters such as vehicle orders, fuel cards, maintenance updates, pool vehicles, vehicle leases and vehicle disposals. The role also involves preparing reports and supporting fleet-related projects and system implementations.
Purpose of the Role
The primary purpose of the Fleet Administrator role is to support the effective management and administration of the company’s vehicle fleet.
This includes coordinating fleet processes, maintaining accurate documentation and records, assisting with fleet systems and ensuring that relevant information is communicated to the appropriate teams.
The role requires someone who can manage administrative responsibilities accurately while providing responsive and professional support to internal stakeholders.
Key Responsibilities
Fleet Communication Liaison
The Fleet Administrator will serve as a key point of contact for internal fleet-related communication.
Responsibilities include:
- Responding to enquiries regarding vehicle orders.
- Assisting with queries relating to fuel card declines.
- Providing updates regarding vehicle maintenance.
- Communicating relevant fleet information to internal stakeholders.
- Ensuring fleet queries are directed to the appropriate teams where necessary.
- Following up on outstanding matters to support efficient resolution.
Clear and effective communication is important, as the role will interact with various stakeholders and departments regarding fleet requirements.
Pool Vehicle Management
The successful candidate will assist with the management and issuing of pool vehicles.
This includes:
- Monitoring the availability of pool vehicles.
- Coordinating the issuing of vehicles.
- Supporting the appropriate utilisation of pool vehicles.
- Maintaining accurate records relating to pool vehicles.
- Assisting with queries regarding vehicle availability and use.
Strong organisation and attention to detail are essential when managing multiple vehicles and related records.
Vehicle Disposal
The Fleet Administrator will assist with the disposal process for Shoprite-owned vehicles.
Responsibilities include:
- Supporting the vehicle disposal process.
- Ensuring required documentation is maintained.
- Following company policies and procedures.
- Coordinating relevant administrative activities.
- Keeping records accurate and up to date.
Vehicle Lease Management
The role will also involve the administration of vehicle lease agreements.
Responsibilities include:
- Managing lease-related documentation.
- Monitoring lease agreements.
- Assisting with lease renewals.
- Supporting lease terminations.
- Maintaining accurate records of lease-related information.
- Following up on relevant administrative requirements.
The successful candidate must be comfortable working with documentation and deadlines to ensure that lease processes are handled efficiently.
Reporting Responsibilities
Accurate reporting is an important part of the position.
The Fleet Administrator will be responsible for providing monthly fleet-related reports to divisions and ensuring that information is accurate and delivered within required timeframes.
This requires strong attention to detail and confidence when working with data and Microsoft Office applications.
The successful candidate should be able to gather relevant information, maintain accurate records and present information clearly to stakeholders.
Project Assistance
The Fleet Administrator may assist with various fleet-related projects, including:
- New fleet system setups.
- Supporting the implementation of new systems.
- Assisting with system training.
- Providing administrative support during project activities.
- Helping ensure that relevant information and documentation are maintained.
The ability to learn new systems and adapt to changing processes will be valuable in this role.
General Administrative Support
The successful candidate will provide general administrative assistance to the Fleet Admin Manager and other team members when required.
This may include maintaining records, preparing information, responding to queries, coordinating documents and assisting with other fleet-related administrative tasks.
The role requires someone who can manage competing priorities while maintaining a high standard of accuracy and professionalism.
Minimum Requirements
Applicants must meet the following requirements:
- Grade 12 / National Senior Certificate.
- Minimum of 2 years’ experience in an administrative role.
- Experience in a car rental environment.
- Advanced proficiency in Microsoft Excel and PowerPoint.
- Strong administrative skills.
- Excellent attention to detail.
- Ability to communicate effectively.
- Ability to work well within a team.
Skills and Personal Attributes
The ideal candidate should be highly organised and comfortable working with detailed information.
Key attributes include:
Attention to Detail
Fleet administration involves vehicle records, lease documentation, reports and various processes where accuracy is essential. The successful candidate must be able to identify errors and ensure that information is properly maintained.
Organisation
The role involves managing multiple fleet-related activities simultaneously. Strong planning and organisational skills will help ensure that deadlines, requests and administrative requirements are handled efficiently.
Communication
The Fleet Administrator will communicate with internal stakeholders regarding vehicle orders, fuel cards, maintenance, leases and other fleet matters. Professional written and verbal communication skills are therefore essential.
Teamwork
The successful candidate will work closely with the Fleet Admin Manager and other team members. A collaborative approach and willingness to assist others are important.
Technical Skills
Advanced MS Excel and PowerPoint proficiency is required. Candidates should be comfortable working with spreadsheets, reports, presentations and administrative systems.
Who Should Apply?
This opportunity is particularly suited to an experienced administrator who enjoys working with systems, records, reports and coordination.
If you’re organised, detail-focused and confident with Excel and PowerPoint, while also having experience in a car rental environment, this could be an excellent opportunity to take your administrative experience into a specialised fleet environment.
The position offers exposure to vehicle leases, fleet systems, reporting, pool vehicle management and fleet-related projects, making it a varied administrative role for someone who enjoys keeping operations running smoothly.
Job Summary
Position: Fleet Administrator
Reference: SHO260824-3
Location: Durban, KwaZulu-Natal
Employment Type: Full Time
Category: Transportation
Closing Date: 30 August 2026
If you meet the requirements and have the administrative experience and fleet/car rental background required, make sure your application is submitted before the closing date.