📋 ADMINISTRATION CLERK (RETAIL) – AFGRI | GROOTVLEI
Company: AFGRI
Position: Administration Clerk (Retail)
Location: Grootvlei
Reference Number: 0426-AdminClerk-0826
Employment Type: Permanent
Work Level: Skilled
Salary: Market Related
EE Position: Yes
Closing Date: 20 August 2026
📌 ABOUT THE OPPORTUNITY
AFGRI is looking for a suitably qualified and experienced Administration Clerk (Retail) to join its branch in Grootvlei.
The successful candidate will be responsible for the effective maintenance and coordination of the branch’s administrative functions. The role requires someone who is highly organised, accurate and able to work effectively with internal teams, customers and suppliers.
The Administration Clerk will assist with stock receiving, documentation, invoicing, claims, reporting, stock-taking, supplier communication and daily cash-up activities.
This is a permanent, skilled-level position and would suit an individual with at least one year of administration experience who is comfortable working with computer systems and handling detailed administrative tasks.
🎓 MINIMUM REQUIREMENTS
Applicants must have:
- Grade 12 / Matric.
- At least 1 year of administration experience.
- Computer literacy, particularly MS Office.
- Good verbal communication skills.
- Good written communication skills.
- Strong attention to detail.
- Ability to work accurately with documentation and figures.
📦 KEY RESPONSIBILITIES
The successful candidate will be responsible for:
Stock & Receiving
- Receiving stock and comparing deliveries against delivery notes.
- Receiving and filing all delivery notes.
- Assisting with ad-hoc receiving duties.
- Ensuring stock received corresponds with the relevant orders.
- Checking that codes, prices and quantities correspond with orders and stock received.
- Assisting with stock-taking activities.
- Generating stock-taking reports.
- Capturing stock count sheets on the system.
- Generating variance reports and reporting discrepancies to the line manager.
📑 Administration & Documentation
- Ensuring all required documents are processed correctly.
- Checking that document number sequences on the system are accurate.
- Collecting invoices electronically for the receiving process.
- Linking invoices with delivery notes and purchase orders.
- Maintaining accurate and organised records.
- Ensuring outstanding administrative matters are followed up.
💰 Claims & Cash Management
The Administration Clerk will also assist with:
- Capturing and processing warranty claims.
- Managing claims relating to damaged items.
- Processing short or surplus deliveries.
- Handling claims relating to expired stock.
- Ensuring daily cash-ups are completed.
- Ensuring cash shortages and surpluses are handled according to company policy.
- Reporting daily cash-up balances and discrepancies to the Regional Banking Clerk.
📊 REPORTING RESPONSIBILITIES
The successful candidate will be required to generate and manage various reports, including:
- Daily reports.
- Weekly reports.
- Monthly reports.
- Outstanding claims reports.
- Outstanding purchase order reports.
- Negative on-hand stock reports.
- Stock-taking reports.
- Variance reports.
Accuracy is particularly important when preparing and capturing information on the system.
🤝 CUSTOMER & SUPPLIER RELATIONSHIPS
The Administration Clerk will be expected to maintain positive relationships with both internal and external clients.
Responsibilities include:
- Responding to and resolving client queries.
- Communicating professionally with suppliers.
- Following up on outstanding invoices.
- Following up on credit notes.
- Addressing stock discrepancies with suppliers.
- Providing accurate information to relevant stakeholders.
- Maintaining professional communication at all times.
💻 REQUIRED SKILLS
Candidates should have:
- Good computer literacy.
- Working knowledge of MS Office.
- Strong verbal and written communication skills.
- Good administrative and organisational skills.
- Ability to work accurately with figures and documentation.
- Good problem-solving skills.
- Ability to meet deadlines.
⭐ BEHAVIOURAL COMPETENCIES
AFGRI is looking for someone who demonstrates:
- Accuracy
- Discipline
- Cooperation
- Teamwork
- Strong work ethic
- Accountability
- Attention to detail
- Ability to follow procedures
- Ability to work effectively with others
The ideal candidate should be reliable, organised and able to work efficiently in a busy retail branch environment.
📍 JOB DETAILS
Position: Administration Clerk (Retail)
Company: AFGRI
Location: Grootvlei
Reference: 0426-AdminClerk-0826
Employment: Permanent
Work Level: Skilled
Salary: Market Related
EE Position: Yes
Closing Date: 20 August 2026
⚠️ IMPORTANT INFORMATION
Correspondence will be limited to shortlisted candidates only. Applicants who have not received any communication within 30 days after the closing date may consider their application unsuccessful.
The appointment will be aligned with AFGRI’s Employment Equity Policy.
Applicants should also note that their personal information will be processed for recruitment purposes in accordance with the Protection of Personal Information Act (POPIA).
📢 DON’T MISS THIS OPPORTUNITY!
If you have Grade 12, at least 1 year of administration experience and good computer skills, this could be a great opportunity to join AFGRI in Grootvlei.
📍 Grootvlei
💼 Permanent Position
🎓 Grade 12 + 1 Year Admin Experience
📅 Closing Date: 20 August 2026
Update your CV and apply before the closing date!