Administrative Assistant – Mascor Toyota Dalton
Company: Mascor Toyota
Position: Administrative Assistant
Location: Dalton, KwaZulu-Natal, South Africa
Employment Type: Permanent
Job Level: Junior
Salary: Market Related
Job Overview
Mascor Toyota Dalton is looking for a professional, organised, and detail-oriented Administrative Assistant to join its team. This permanent position offers an excellent opportunity for someone who enjoys administration, customer service, financial record-keeping, and working in a fast-paced dealership environment.
Mascor is a well-established company operating franchised Toyota dealerships in Greytown and Dalton, known for delivering high-quality products and exceptional customer service. As the Administrative Assistant, you will provide essential administrative support to both the Toyota dealership and the Customer Order Receiving (COR) Centre, ensuring that daily operations run efficiently and accurately.
The successful candidate will handle a variety of responsibilities, including processing customer payments, preparing banking records, managing invoices, monitoring debtor accounts, maintaining petty cash, compiling reports, and providing professional reception support. This role requires excellent organisational skills, accuracy, integrity, and the ability to communicate effectively with customers, colleagues, and Head Office.
If you have strong administrative skills, enjoy working with numbers, and can manage multiple responsibilities while maintaining attention to detail, this is an excellent opportunity to build your career within the automotive industry.
Key Responsibilities
As the Administrative Assistant, your duties will include:
- Provide day-to-day administrative support for Toyota and COR Centre operations.
- Receive and process customer payments according to company procedures.
- Perform daily banking reconciliations and investigate any discrepancies.
- Prepare and submit accurate weekly cash sales reports.
- Complete and submit required documentation to Head Office on time.
- Monitor outstanding debtor accounts and follow up on overdue payments.
- Prepare monthly debtor status reports for Head Office.
- Manage petty cash, including reconciliations and accurate record-keeping.
- Process customer invoices accurately and timeously.
- Ensure invoicing for the COR Centre is complete and correct.
- Answer incoming telephone calls professionally.
- Direct customer enquiries to the appropriate department.
- Maintain organised administrative records and documentation.
- Ensure compliance with company policies and financial controls.
- Support the dealership with general office administration when required.
Minimum Requirements
Applicants should have:
- Grade 12 (Matric) or an equivalent qualification.
- Excellent written and verbal communication skills.
- Strong attention to detail.
- High level of integrity and reliability.
- Good computer literacy, including Microsoft Office.
- Basic financial administration knowledge.
- Understanding of workplace procedures and internal controls.
Advantageous Qualifications
The following will be beneficial:
- Certificate or Diploma in Administration, Bookkeeping, Finance Administration, or a related field.
- Previous experience in:
- Administrative support
- Cash handling
- Invoicing
- Debtors administration
- Reception
- Customer service
- Valid driver’s licence (where operationally required).
Skills and Competencies
Successful candidates should demonstrate:
- Strong organisational skills.
- Excellent communication skills.
- Customer service orientation.
- Numerical accuracy.
- Time management.
- Attention to detail.
- Problem-solving ability.
- Professional telephone etiquette.
- Ability to multitask.
- Accountability and integrity.
- Computer literacy.
- Ability to work independently and within a team.
Why Join Mascor Toyota?
Mascor Toyota offers employees the opportunity to work within a respected automotive dealership that values professionalism, teamwork, and excellent customer service. Employees gain exposure to dealership administration, financial processes, customer relations, and business operations while working in a supportive and professional environment.
This role provides an excellent foundation for individuals looking to build a long-term career in administration, finance support, or dealership operations.
Location
This position is based in Dalton, KwaZulu-Natal, and is a permanent, office-based role.
Why You Should Apply
If you are organised, dependable, and enjoy administrative work that combines customer service with financial administration, this opportunity could be the perfect fit. Mascor Toyota is looking for someone who takes pride in accuracy, enjoys working with people, and wants to contribute to the smooth running of a successful dealership. Whether you already have administrative experience or relevant qualifications, this position offers a great opportunity to develop your skills and grow your career within the automotive industry.