HR Administrator – RCL Foods
Recruiter: RCL Foods
Position: HR Administrator
Reference Number: RCL260706-1
Department: Human Resources
Location: Pietermaritzburg, KwaZulu-Natal, South Africa
Employment Type: Contract
Closing Date: 13 July 2026
Job Overview
RCL Foods is seeking a motivated, organised, and people-focused HR Administrator to join its Human Resources team in Pietermaritzburg. This contract opportunity is ideal for candidates with previous HR administration or payroll experience who are passionate about supporting employees and ensuring the smooth operation of HR processes within a manufacturing environment.
As one of South Africa’s leading food manufacturers, RCL Foods values employees who demonstrate professionalism, teamwork, integrity, and a commitment to delivering excellent service. The successful candidate will provide day-to-day administrative support to the HR department while assisting with payroll administration, employee records, time and attendance management, and various HR-related activities.
This role requires someone who enjoys working with people and can communicate effectively with employees at all levels of the organisation. You will regularly engage with staff, handle confidential employee information, and assist with sensitive workplace matters in a professional and respectful manner. The successful candidate should be approachable, open-minded, and capable of maintaining confidentiality while supporting both employees and management.
A major part of the position involves managing the company’s Time and Attendance system. You will be responsible for loading new employees onto the system, removing terminated employees, updating leave records, recording absenteeism, training hours, and Injury on Duty (IOD) information, while ensuring attendance records remain accurate before payroll processing each month.
Payroll administration is another key responsibility. You will assist in ensuring payroll is processed accurately and on time while supporting various HR administrative functions that contribute to the efficient running of the department. Accuracy and attention to detail are essential, as payroll information directly affects employees throughout the organisation.
The HR Administrator will also prepare termination documentation, complete maternity leave forms, maintain employee files, update HR records, and compile monthly HR statistics, including employee engagements, terminations, and absenteeism reports. In addition, you will coordinate administrative activities relating to union meetings, Employment Equity (EE) meetings, and Provident Fund documentation.
Successful candidates should have a good understanding of South African labour legislation, including the Basic Conditions of Employment Act (BCEA), Labour Relations Act (LRA), industrial relations, employee relations, and general CCMA processes. Knowledge of payroll systems, HR administration, and time management systems such as Trac-Tec will be advantageous.
RCL Foods is looking for an organised, detail-oriented individual who can work under pressure while managing multiple administrative responsibilities. Candidates should also possess excellent computer skills, particularly in Microsoft Excel, and be willing to assist in other areas of the business when operationally required.
If you have experience in HR administration, payroll, or employee support and are looking to further your career within one of South Africa’s leading FMCG companies, this opportunity offers an excellent platform for professional growth.
Minimum Requirements
Applicants must meet the following requirements:
Essential Qualifications
- Grade 12 (Matric) or NQF Level 4, 5, or 6.
- Valid driver’s licence.
Advantageous Qualifications
- Diploma in Human Resources.
Experience
- Minimum of 2 years’ experience as an HR Administrator or Payroll Clerk.
- Manufacturing industry experience will be advantageous.
Knowledge and Skills
- Good computer literacy, particularly Microsoft Excel.
- General knowledge of:
- Payroll administration.
- Industrial Relations (IR).
- Employee Relations (ER).
- CCMA processes.
- Basic Conditions of Employment Act (BCEA).
- Labour Relations Act (LRA).
- Experience using the Trac-Tec Clocking System will be advantageous.
- Ability to speak isiZulu will be advantageous.
Key Responsibilities
Time and Attendance
- Load new employees onto the Time and Attendance system.
- Remove terminated employees from the system.
- Update leave records, absenteeism, training hours, and Injury on Duty (IOD) information.
- Ensure monthly timesheets are approved before payroll deadlines.
- Log system issues with the control desk when required.
Payroll Administration
- Assist with accurate and timely payroll processing.
- Support payroll-related HR administration.
Human Resources Administration
- Prepare employee termination documentation.
- Complete maternity leave documentation.
- Maintain accurate employee filing systems.
- Compile monthly HR reports and statistics.
- Update union membership records.
- Arrange union and Employment Equity meetings.
- Process Provident Fund documentation.
- Add new employees to the relevant HR systems.
- Provide general administrative support to the HR Manager.
- Assist other departments when operationally required.
Skills and Competencies
Successful candidates should demonstrate:
- Excellent organisational skills.
- Strong attention to detail.
- Good communication and interpersonal skills.
- Ability to maintain confidentiality.
- Good administrative skills.
- Strong Microsoft Excel proficiency.
- Time management skills.
- Ability to work under pressure.
- Professionalism and integrity.
- Teamwork and customer service orientation.
Why Join RCL Foods?
RCL Foods is one of South Africa’s leading FMCG companies, offering employees the opportunity to work in a dynamic and supportive environment where professional growth and employee development are encouraged. As an HR Administrator, you will gain valuable experience across payroll, HR administration, employee relations, and compliance while contributing to the efficient operation of the Human Resources department. If you are passionate about people, administration, and building a successful HR career, this opportunity offers an excellent next step.
Closing Date: 13 July 2026