Regional Secretary – Shoprite Group
Company: Shoprite Group
Position: Regional Secretary
Location: Allensnek, Gauteng, South Africa
Job Type: Full-Time
Job Category: Administrative
Closing Date: 5 July 2026
Reference Number: SHO260701-5
Job Overview
The Shoprite Group is currently seeking a highly organised, professional, and detail-oriented individual for the position of Regional Secretary based in Allensnek, Gauteng. This full-time opportunity is suited to someone with strong administrative experience who can provide high-level secretarial support within a fast-paced retail environment.
The successful candidate will play an important role in supporting regional management by ensuring that daily administrative functions are handled efficiently and professionally. The Regional Secretary will act as a key administrative partner to the Regional Manager and wider regional team, assisting with communication, scheduling, documentation, meetings, and coordination of various operational activities.
This position requires an individual who is confident working with confidential information, managing multiple priorities, and maintaining strong relationships with internal teams and external stakeholders. The ideal candidate should have excellent organisational skills, strong communication abilities, and the ability to work independently while contributing positively within a team environment.
As part of one of South Africa’s largest retail organisations, the successful applicant will have the opportunity to contribute towards operational excellence and support the delivery of exceptional service across the business.
Key Responsibilities
Secretarial and Administrative Support
The Regional Secretary will provide efficient administrative support to the Regional Manager and regional team to ensure smooth daily operations.
Responsibilities include:
- Managing administrative tasks and providing professional secretarial assistance.
- Preparing and organising documents, reports, and correspondence.
- Ensuring regional documentation is accurate, updated, and properly maintained.
- Assisting management with daily administrative requirements.
- Supporting regional initiatives, projects, and operational activities.
- Ensuring deadlines and administrative requirements are met efficiently.
The successful candidate must be able to manage multiple responsibilities while maintaining accuracy and professionalism.
Diary and Meeting Management
A key part of this role involves coordinating schedules, meetings, and important regional activities.
Duties include:
- Managing complex calendars and schedules for regional management.
- Coordinating meetings with internal teams and external stakeholders.
- Preparing meeting agendas and supporting documentation.
- Recording meeting minutes accurately.
- Following up on action items and ensuring outstanding tasks are monitored.
- Assisting with planning and coordinating regional events and activities.
Strong time management and organisational abilities are essential to ensure that meetings and schedules run effectively.
Communication and Stakeholder Coordination
The Regional Secretary will assist with communication between various departments, regional offices, and external partners.
Responsibilities include:
- Managing incoming and outgoing correspondence.
- Ensuring information is communicated accurately and timeously.
- Acting as a professional point of contact for internal and external stakeholders.
- Supporting collaboration between different departments.
- Maintaining positive working relationships with colleagues and business partners.
Excellent written and verbal communication skills are required to succeed in this position.
Confidential Information Management
The successful candidate will be responsible for handling sensitive business information and maintaining confidentiality.
Duties include:
- Maintaining confidential records and reports.
- Ensuring documents are stored and managed appropriately.
- Handling sensitive information with professionalism and discretion.
- Supporting management with confidential administrative matters.
Attention to detail and trustworthiness are important qualities for this role.
Qualifications and Experience
Applicants should meet the following requirements:
Qualifications:
- National Senior Certificate (Grade 12) or equivalent qualification.
- A Diploma or Certificate in Office Administration, Secretarial Studies, or a related field will be advantageous.
Experience:
- Minimum of 3 years’ experience in a secretarial or administrative position.
- Previous experience within a regional, corporate, or professional office environment is preferred.
- Experience managing complex diaries, meetings, and administrative processes.
- Proven ability to handle confidential information responsibly.
Candidates with strong administrative backgrounds and experience supporting management teams will be well suited for this opportunity.
Skills and Knowledge Required
The ideal candidate should have:
- Strong knowledge of Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
- Excellent written and verbal communication skills in English.
- Additional local language skills will be advantageous.
- Strong organisational and time management abilities.
- Excellent attention to detail and accuracy.
- Ability to work independently and within a team.
- Strong problem-solving skills.
- Knowledge of office procedures and basic financial administration.
The successful applicant should be comfortable working in a dynamic environment where priorities may change and deadlines must be managed effectively.
About the Opportunity
The Regional Secretary role offers an opportunity to join a leading retail organisation and contribute to the effective operation of regional business activities. This position is ideal for someone who enjoys administration, coordination, and supporting leadership teams.
By providing reliable administrative support, the Regional Secretary helps ensure that regional operations remain organised, efficient, and aligned with business objectives. The role requires professionalism, commitment, and a passion for delivering quality support services.
Candidates who have strong administrative experience, excellent organisational skills, and the ability to manage confidential information are encouraged to apply before the closing date of 5 July 2026.
This is an opportunity to build a career within the Shoprite Group while contributing to a team committed to operational excellence and exceptional retail service delivery.