Personal Assistant / Receptionist – HR Genie (Logistics Industry)
Recruiter: HR Genie
Position: Personal Assistant / Receptionist
Location: La Lucia, South Africa
Industry: Logistics
Employment Type: Full-Time
Salary: R8,000 – R15,000 per month
Job Overview
A leading logistics organisation is currently seeking a professional, organised, and proactive individual to join their team as a Personal Assistant / Receptionist based in La Lucia, South Africa. This opportunity is ideal for someone who enjoys working in an administrative environment, has excellent communication skills, and can provide efficient support to both management and daily office operations.
The successful candidate will be responsible for managing front desk activities, assisting with administrative duties, coordinating schedules, handling correspondence, and ensuring smooth communication between clients, employees, and management. This role requires someone who is well-presented, dependable, and able to represent the company professionally when interacting with visitors, customers, and business partners.
The Personal Assistant / Receptionist will play an important role in creating a positive first impression of the organisation while ensuring that administrative processes are handled accurately and efficiently. The ideal candidate should be able to multitask, prioritise responsibilities, and remain calm under pressure in a fast-paced logistics environment.
This position combines reception responsibilities with personal assistant duties, meaning the successful applicant will provide both customer-facing support and behind-the-scenes administrative assistance to ensure that the office operates effectively.
Key Responsibilities
Reception and Front Desk Management
The Personal Assistant / Receptionist will be responsible for managing the reception area and ensuring professional interactions with all visitors and callers.
Duties include:
- Welcoming clients, visitors, and suppliers in a friendly and professional manner.
- Managing daily front desk operations.
- Answering incoming telephone calls and directing them to the correct departments or individuals.
- Taking messages accurately and ensuring information is communicated efficiently.
- Providing general assistance to visitors and ensuring they receive a positive experience.
- Maintaining a professional and organised reception area.
As the first point of contact for the organisation, the successful candidate must demonstrate excellent customer service skills and maintain a professional approach at all times.
Administrative and Personal Assistant Duties
The role involves providing administrative support to management and assisting with daily office requirements.
Responsibilities include:
- Assisting management with administrative tasks.
- Coordinating calendars, appointments, and meetings.
- Managing diaries and ensuring schedules are organised.
- Preparing and handling documents where required.
- Supporting management with general office administration.
- Completing filing and record-keeping tasks.
- Assisting with data capturing and maintaining accurate information.
Strong organisational skills are essential as the candidate will be required to manage multiple tasks while ensuring deadlines are met.
Communication and Correspondence
The successful candidate will assist with internal and external communication to support efficient business operations.
Duties include:
- Managing emails and office correspondence.
- Responding to communication professionally and timeously.
- Ensuring important information is forwarded to the relevant individuals.
- Maintaining confidentiality when dealing with business information.
- Supporting effective communication between management, employees, clients, and suppliers.
Excellent written and verbal communication skills are required for this role.
Minimum Requirements
Applicants should meet the following requirements:
- Previous experience in a similar Personal Assistant, Receptionist, or administrative role.
- Strong communication skills, both written and verbal.
- Proficiency in Microsoft Office applications.
- Excellent organisational and time management abilities.
- Professional appearance and confident manner.
- Ability to work under pressure and manage competing priorities.
Experience within a logistics or corporate environment will be advantageous, although candidates with strong administrative backgrounds are encouraged to apply.
Skills and Personal Attributes
The ideal candidate should be:
- Well-presented and professional.
- Organised and detail-oriented.
- Reliable and trustworthy.
- Comfortable interacting with different people.
- Able to work independently and as part of a team.
- Skilled at managing time and prioritising tasks.
- Adaptable and willing to assist where needed.
- Calm and effective when working under pressure.
A positive attitude and willingness to take initiative will be important in succeeding in this role.
About the Opportunity
This Personal Assistant / Receptionist position offers an excellent opportunity for an experienced administrative professional to join a respected logistics organisation. The role provides exposure to a variety of administrative responsibilities, including customer interaction, office coordination, management support, and business communication.
The successful candidate will become an important part of the organisation by ensuring that daily office activities run smoothly and that clients and visitors receive professional service. This position is suitable for someone who enjoys being organised, supporting others, and contributing to an efficient workplace environment.
With a salary range of R8,000 to R15,000 per month, this opportunity offers a chance for the right candidate to grow their administrative career while gaining valuable experience in a professional business setting.
Candidates who have previous reception or personal assistant experience, strong administrative skills, and a professional approach are encouraged to apply for this exciting opportunity based in La Lucia, South Africa.