Admin Assistant – Sandi Crowther Recruitment
Recruiter: Sandi Crowther Recruitment
Position: Admin Assistant
Location: Salt Rock, South Africa
Industry: Infrastructure Consulting Services
Employment Type: Full-Time
Salary: R12,000 per month
Job Overview
A successful infrastructure consulting services company based in Salt Rock, South Africa, is seeking a highly organised, proactive, and detail-oriented individual to join their team as an Admin Assistant. This opportunity is suited to someone who enjoys working in a dynamic environment, managing multiple responsibilities, and providing reliable administrative support to ensure smooth business operations.
The successful candidate will play an important role in assisting the company with a wide range of administrative functions, including document preparation, project coordination, client communication, reporting, filing, and general office support. This is a diverse role that requires flexibility, strong organisational skills, and the ability to manage both business-related administrative duties and occasional personal administrative tasks for management.
The ideal candidate should be someone who takes initiative, works well independently, and can handle changing priorities while maintaining accuracy and professionalism. The role requires excellent attention to detail, strong communication skills, and the ability to interact confidently with clients, contractors, suppliers, and internal team members.
This position is particularly suited to an individual who enjoys being involved in different aspects of administration and wants to contribute to the success of a growing infrastructure consulting organisation.
Key Responsibilities
Administrative and Office Support
The Admin Assistant will provide general administrative support to ensure that daily business activities are organised and efficiently managed.
Responsibilities include:
- Preparing professional presentations, progress reports, meeting agendas, and meeting minutes.
- Organising meetings, appointments, and important business schedules.
- Managing project documentation and ensuring records are updated.
- Maintaining accurate filing systems for projects and administrative information.
- Capturing and maintaining data records accurately.
- Supporting the wider team with day-to-day administrative requirements.
- Monitoring administrative processes and identifying areas where improvements can be made.
The successful candidate must be comfortable managing various tasks simultaneously while maintaining a high standard of accuracy and professionalism.
Project Administration and Documentation
The role involves assisting with project-related administration to support effective project delivery.
Duties include:
- Organising and maintaining project files and documentation.
- Preparing documents required for meetings and project updates.
- Assisting with report writing and preparing executive summaries.
- Supporting the preparation of newsletters and business communications.
- Ensuring project information is easily accessible and properly recorded.
- Assisting with tender preparation and submission processes.
Strong attention to detail is important, as accurate documentation plays a key role in supporting successful project outcomes.
Tender Administration
The Admin Assistant will assist with the preparation and submission of tender documentation.
Responsibilities include:
- Preparing tender documents according to requirements.
- Ensuring submissions are completed accurately and within deadlines.
- Coordinating supporting documentation required for tenders.
- Assisting management and project teams with tender-related administration.
This requires good organisational skills and the ability to manage deadlines effectively.
Communication and Stakeholder Coordination
The successful candidate will regularly communicate with clients, contractors, suppliers, and internal stakeholders.
Duties include:
- Liaising professionally with clients, contractors, and suppliers.
- Screening incoming calls and directing communication appropriately.
- Managing emails and correspondence.
- Distributing internal communications.
- Maintaining professional relationships with external stakeholders.
Excellent written and verbal communication skills are essential for maintaining positive business relationships.
Additional Administrative Responsibilities
The role also includes assisting with various operational and general administrative duties.
Responsibilities include:
- Coordinating stationery orders and office supply requirements.
- Managing licence disc renewals.
- Assisting with supplier repair arrangements.
- Conducting Windeed searches when required.
- Completing general administrative tasks and occasional personal errands for management.
The successful candidate should be flexible and willing to assist with different responsibilities as required.
Minimum Requirements
Applicants should meet the following requirements:
- Previous administrative experience is essential.
- Proficiency in Microsoft Office applications, including:
- Microsoft Excel.
- Microsoft Word.
- Microsoft PowerPoint.
- Microsoft Outlook.
- Valid driver’s licence.
- Reliable own vehicle, as regular travel for company-related errands will be required.
- Excellent organisational and time management skills.
- Strong communication abilities.
- Ability to prioritise multiple tasks while maintaining accuracy.
Candidates must also be based in the Salt Rock / Ballito area, as only applications from individuals residing within this region will be considered.
Skills and Personal Attributes
The ideal candidate should demonstrate:
- Strong organisational abilities.
- Excellent attention to detail.
- Ability to work independently.
- Proactive approach to problem-solving.
- Professional communication skills.
- Ability to manage confidential information.
- Flexibility and willingness to assist where needed.
- Confidence when dealing with clients and business partners.
A positive attitude and ability to remain calm in a fast-paced environment will be valuable qualities for this position.
About the Opportunity
The Admin Assistant role offers an excellent opportunity for an experienced administrative professional to join a successful infrastructure consulting services company. The position provides exposure to a wide variety of administrative responsibilities, allowing the successful candidate to develop valuable skills in project support, documentation management, client communication, and business operations.
This role is ideal for someone who enjoys variety in their work and wants to become an important part of a professional team. The successful applicant will contribute directly to improving efficiency, maintaining organised processes, and supporting the company’s continued success.
With a salary of R12,000 per month, this opportunity offers a stable position for a reliable and skilled administrator looking to grow within a professional environment.
Candidates who have strong administrative experience, excellent organisational skills, and the ability to manage multiple responsibilities are encouraged to apply for this Salt Rock-based opportunity.