JOB TITLE: Admin Intern
LOCATION: Johannesburg
DURATION: 12 Months

Purpose of the Position

Seeking a highly organized and versatile Multi-Department Intern Administrator to provide comprehensive administrative support across multiple departments. The ideal candidate will be an all-rounder, capable of efficiently handling various administrative tasks to ensure smooth day-to-day operations. This role also requires occasional reception coverage, so professionalism and a presentable appearance is essential.

Minimum Requirements
• Grade 12/Matric
• Experience in an administrative role is an advantage.
• Diploma / Degree in Administration or Office Management
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to work in a team.
• Proper time management and ability to work under pressure and preparedness to work overtime, when required.
• Able to work and thrive in a high-stress and fast-paced environment.

Core Responsibilities
• Administrative Department Support:
• Provide administrative support to multiple departments as required.
• Data Entry and Management – Input and maintain data in databases, spreadsheets, and other systems such as Share drive to ensure accurate record-keeping.
• Assist in preparing reports, presentations, and correspondence
• Schedule meetings, prepare agendas, and take meeting notes to ensure effective communication and follow-up.
• Conduct research and compile information to support various projects and decision-making processes.
• Maintain and update databases and records for different departments.
• Handle travel and accommodation arrangements for employees when required.
• Cover reception duties as needed, ensuring a professional and welcoming front-office presence.
• Support the planning and execution of meetings, workshops, and training sessions, ensuring all logistical aspects are handled efficiently.
• Assist in scheduling and tracking routine maintenance tasks, repairs, and inspections to ensure facilities are in optimal condition.
• Participate in regular inspections of premises, including areas such as cleaning, lighting, and assisting in resolving issues.
• Help maintain an inventory of equipment, supplies, and facility-related assets, ensuring proper storage, organization, and reordering when necessary
• Support the maintenance of a tidy, efficient, and welcoming office environment.

Location Scouting – assist in researching and evaluating potential new office locations when the need arises, ensuring that any new space meets the company’s operational requirements.

Key Competencies
• High attention to detail and accuracy.
• Ability to work independently and collaboratively in a team environment.
• Problem-solving skills and a proactive approach to administrative tasks.
• Flexibility and adaptability to support various departments as needed.
• Excellent communication skills, both written and verbal.
• Strong time management and organizational skills.
• Strong organizational skills with the ability to multitask and prioritize workload.
• Professional and welcoming attitude for front-office interactions.

At Njilo we are committed to creating an inclusive and diverse workplace. We strongly encourage individuals with disabilities to apply for our open positions

Suitable candidates to forward their applications (CVs and qualifications) to this email address: recruitment@njiloconsulting.co.za , or via our company website www.njiloconsulting.co.za on recruitment, upload your Cv, qualifications and check for more opportunities available.
Closing Date: 11 April 2025