Closing Date
2025/03/13
Reference Number
PPC250227-1
Job TitleOffice AdministratorJob CategoryAdministrativeJob Type PermanentBusiness UnitMaterials BUDepartmentAdministrationSiteMooiplaasLocation – Town / CityPretoriaLocation – ProvinceGautengLocation – CountrySouth AfricaJob Advert Summary
Maintain office services by organizing office operations and procedures, preparing reports, controlling correspondence, filing systems, reviewing and approving office supply requisitions, and monitoring office equipment
Process financial, administrative and clerical services in order to ensure effective, efficient and accurate financial and administrative operations
Operate the reception in a friendly and professional manner
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Minimum Requirements
Matric/Grade 12
Secretarial Certificate / Bookkeeping certificate
2-3 years relevant experience
Experience in SAP ERP and/or Sage Evolution
Attention to detail and accuracy
Knowledge of Microsoft Office and other office management tools and applications
Problem solving
Innovative thinking
Excellent leadership
Time management and organizational skills
Proven excellence as an office assistant
Outstanding abilities to communicate in person, in writing and over the phone
Familiarity with common procedures and basic account principles used in the office
Basic accounting, admin, organising events, general office administration knowledge
Duties and Responsibilities
Carry out general administrative duties as necessary
Invoice processing
Travel bookings
Switchboard
Organising and managing functions
General secretarial functions
Day to day running of the offices, boardrooms and kitchens
Coordinate activities throughout the company to ensure efficiency and maintain compliance with company policy
Supervise members of the office services support staff, equally dividing responsibilities to improve performance
Manage agendas
Travel plans and appointments for Materials management team
Manage emails, letters, packages, phone calls and other forms of correspondence
Support banking and payments for the company on an adhoc basis
Create and update databases and records for recognition information personnel and other data
Track and replace office supplies as necessary to avoid interruptions in standard front office procedures
Compile reports and prepare proposals and presentations as and when needed
Assist colleagues whenever there is an opportunity to do so and or any adhoc requirementsClick here to apply